Notice Writing Format with Examples ( Notice writing )

October 03, 2019

Notice Writing Format with Examples ( Notice writing )

Notices are frequent question which are asked in both CBSE class 12 and 10 board papers. The format of notice writing with the rules to be followed is described here .

Notice Writing :

A notice is written form of formal message or a type of written announcement made to everyone . As notice is a written form of formal message so it is made to inform all about various activities like the activities may refer to football tournament or debate competition to be held in school , notice for a holiday , a new scheme implemented by the college for the welfare of girls , inter - school competitions and many more .

The notices simple and passive form language to deliver a direct message to the readers of the notice . It is written in 50 words .

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Rules to be followed :

Notices are always written in a box .
There should be usuage of passive voice while writing a notice . It means you have to always use sentences written in passive voice . For example - The names have to be by the students to their class teacher .
Never use first person while writing a notice . There should be no use of I , we and me . This is an important rule which should be memorized by heart .

Format:

The notice includes -

Name of Institution / Organisation - It refers to the name of institution of which the person writing a notice is a part of . For e.g. - It is mentioned in question that you are the Head Boy / Head Girl of Kalyan Public school so the name of institution is " Kalyan Public school ".
Date - It should be written in the form date in number month in words and then year . E.g. - 3 October , 2019
Heading - The Heading of the Notice should always be according to main idea on which the the notice is based like if it is a notice about a Inter - School Debate Competition then the heading would be " Inter - School Debate Competition "
Body - The body should contain all the necessary information required in the notice like time , venue , last date and it should be written in passive voice without the use of first person .
Signature - The person who is responsible for notice , his signature should come . For e.g. - You are Amit / Anita , the Head boy or Head Girl of the school . Then you have to sign as Amit or Anita , When name is not mentioned then you have to assume yourself as XYZ or ABC and sign accordingly .
Name - It is the mentioned name like in previous e.g. Amit / Anita.
Designation - It is the post of the person who is drafting the notice like Head Boy / Head Girl or Librarian .

This is the format of notice .

Important point to be noted

→ Whenever name is not mentioned use XYZ or ABC only in exam.

Ques 1. You are Secretary of the music club of your school . Your school , Little World School is celebrating 7th Inter - school music carnival for the students of classes 8th - 12th . Write a notice inviting those who are interested to appear for an audition in the presence of a renowned singer Mr. Gautam Sharma . Construct necessary details.

Ques 2. You are Mansi Gupta , Head girl of St. Mary School . Write a notice informing the students about remedial classes organised by the school for classes 5th - 12th . All the students who secured less than 60% in First Terminal Examination have to wait from 2:30 p.m. to 4:30 p.m. The class will start from 1 August . Lunch will also be provided to students on request.

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